Features & Benefits

Windows based for easy use

Everyone in business is used to working with Windows. Autosoft capitalizes on this familiarity with a system that looks, feels and functions in a way you can identify with – it is easy to understand, navigate and use. With Autosoft software you and your team will be working with the latest technology, compatible with the latest operating systems. It simply doesn’t pay to work with stone-age software based on systems that are clunky, inflexible and hard to use.

Comprehensive complete reporting

Accurate information is power: and to make the right business decisions you need to have current, accurate information at your fingertips.

Autosoft gives you the reports you need: everything from the most detailed transaction and sales information to the highest level management reports - and everything in between.

Ensure you stay competitive and grow with the right information from your business. Think of your potential with the accurate and informative data Autosoft can provide through comprehensive profit, stock, service management, staff, accounting and banking reporting.

Get paid on time

Instantly send invoices and statements via both email and fax ensuring prompt payment from your client base. The sooner they receive their Invoice or Statement, the sooner they will able to pay you.

Simplified multi-format reporting

Clear, complete, easy-to-understand information is the key to account-keeping accuracy and profitability. Autosoft enables you to output your reports in many formats including e-mail, fax, PDF, HTML and CSV.

For example, you can create a report for your accountant, by exporting data to Excel and formatting it as required for easy comprehension and prompt action. Autosoft makes it easy!

Ideal for large and small businesses

Autosoft's breakthrough design ensures easy use, no matter how large or small your business. It is simple and streamlined for smaller enterprises while robust and sophisticated enough for large multi-site, multi-branch organisations.

Using Autosoft's unique configuration options, you can tailor your settings so the system operates exactly how you want it to — not how some IT boffin might want. With over 25 years working directly in the automotive industry, we fully understand your business needs and have designed Autosoft to meet them.

Keeping your business data secure

Even with the best intention, sensitive system data may be inadvertently accessed by the wrong people, sometimes for the wrong reasons. Autosoft enables you to tailor the security access of each team member right down to the form and button on every screen. With its unbeatably secure yet easy-to-use security system Autosoft keeps your valuable information safe at all times.

Up and running immediately

Through years of experience, we at Autosoft know that the most daunting part of putting in a new system is to get it up and running.

But not with Autosoft. It comes with a preconfigured template created for your type and size of business, making configuration fast, simple and hassle-free.

You will also have added peace of mind from knowing you have a personal coach to help you through the setup and training phase to ensure your whole team quickly feels at home with Autosoft. This enables all concerned to work together as a coherent unit, getting the full benefits of Autosoft as soon as possible.

You will receive a customised kit, including documentation, disc-based training and help from your Training Facilitator — a powerful combination that gives you and your team everything you need to be successful.

Help whenever you need it

With the Autosoft system you have the added assurance of a dedicated, expert support team, many whom have automotive industry experience. They understand the information you need and how to get it the way you want it. They will also help you through any learning curve issues when you first set up Autosoft. Your Autosoft support team is easily contactable by phone, e-mail or through our website.

Fully integrated general ledger

You obviously want accurate, up-to-date general ledger figures but without unnecessary expenditure on running your accounting systems.

We understand that each business has different needs and requirements for their general ledger. Some need it configured to cover the finest detail; others simply want a basic profit and loss report, comfortable that the figures are accurate. Autosoft gives you the power to decide, enabling you to configure your system exactly how you want it.

The transactions in Autosoft are automatically allocated to the appropriate accounts, ensuring you get the management and operational reports you need. There are no complex end of month procedures: Autosoft does all the hard work for you.

Need high level bookkeeping with sophisticated reporting systems? Autosoft takes care of that too with powerful accounting reporting options at your fingertips.

Easy, accurate GST BAS reporting

Autosoft enables you to set up preconfigured accounts with their appropriate GST options. This ensures your operators don’t need to make unnecessary (and sometimes inaccurate) decisions about where transactions go. Autosoft makes sure your transactions are allocated correctly.

The easy GST report enables you to report by accrual or cash basis either monthly or quarterly.

Accurate, complete transaction histories and budgets

These are kept for an unlimited period enabling you to report on any date range. Analysis is easy with clear, easily accessed year-to-year reports; Autosoft's comprehensive budgeting system enables you to track how you are going. Its control reports let you easily reconcile balance sheet accounts.

Easy-to-use journal and standing journals

Autosoft's easy to use journal system enables you to post journals with a minimum of effort. Autosoft comes with a standing journal system to quickly transact regular journals.

Clearly defined departmental dissections

If your business is divided into departments, you'll find Autosoft's account dissections the easiest way to automatically, accurately allocate transactions to each department at the click of a button.

No more dramas at month or year end!

Autosoft takes the nightmare out of end of month and end of year procedures. With the automated accumulation of your financial information coupled with the software’s powerful reporting tools, there will be very little that you need to sink your time into at the end of the accounting period.

The unique data management system in Autosoft gives you the control to run reports and statements when you want. Periods can be closed and reopened with the simple click of a button. You get simple, yet complete control with information that's always accurate and up to date.

Simplified bank deposits

The integrated payroll allows you to process accurate payrolls quickly and efficiently. You have the comfort of knowing that you can set-up wages, entitlements, superannuation and deductions for each employee, then simply process the payroll. Each employee can have multiple bank accounts and their transactions can be split to multiple cost centres. Process the payroll, then export the transactions directly to your bank for quick and easy payment of your team. The reporting system gives you the payroll information when you need it including PAYG, Superannuation reports and Payment Summaries output.

Payroll made easy

Autosoft's comprehensive yet easy to use bank deposit system ensures you have a coherent flow from the counter sales and receipts to getting the money into your account.

You can easily print bank deposit slips, saving you the time of writing out all the details.

The transactions flow into the undeposited funds system enabling your office or bookkeeper to reconcile all monies taken, ensuring everything is accounted for.

Accurate, fast bank reconciliations

Bank reconciliations have always been a major, aggravating chore, But Autosoft makes it a simple task to ensure you have entered the correct figures into the system and that they correlate with what is in your bank account.

Autosoft's easy to use bank reconciliation system gives you the control to quickly account for all transactions.

The quick entry using the “Deposits and Fees” system enables you to process transactions without leaving the bank reconciliation screen. With simple tick-box entry, your bank reconciliation will be processed in no time.

Till reconciliations simplified

If you run one or more tills, you can effectively reconcile your takings with your transactions and integrate the totals with the bank deposit system. Autosoft enables you to maintain full control of your till sales.

Accurate invoicing, cash sales, trade sales and quotes

Invoicing and quotes are the hub of your parts department. You want a quick, easy, effective system ensuring you sell the right part at the right price every time.

Designed specifically with the parts operator in mind, the Autosoft system gives you quick simple processing of invoices while quickly providing sophisticated information about customers, stock, pricing, histories and more.

With Autosoft, you can e-mail, fax or print invoices in a professional presentation in keeping with that of your business. You can also customise the way your invoice prints using the many options available.

When quotes are accepted, you can quickly turn them into invoices.

Autosoft's lay-by system enables you to sell cash sale items and manage payments over time.

More accurate, up-to-date stock pricing

This is where you make money!

Imagine selling every part at the best price, yet maintaining competitiveness. With Autosoft’s unique pricing management system you will. Using discounts, markups, set (contract) prices and promotions, you’ll always have the right price.

Set up your pricing systems at the back end to ensure your counter operators never need to make business decisions (often just guesses) about pricing again.

Triggers for gross profit indicators warn you if you get the price wrong.

Keep a close eye on supplier prices

With Autosoft you can import supplier stock details and prices directly into the system saving you loads of time and ensuring you have the right details on hand at all times. You can update these every time your supplier gives you a new stock file.

Automatically track what you paid for each product by individual supplier and purchase date.

Manage back orders more effectively

Back orders are a valuable part of your turnover, yet can easily turn into a mess. Autosoft restores order by automatically notifying you when items come into stock. You will be able to provide customers with the quick, efficient back order service they expect while processing sales and getting the money in faster.

Streamlined, accurate stocktaking

How many tens, hundreds or even millions of dollars are tied up in your stock? That’s your money sitting on the shelves. If you don’t manage it correctly it is costing you thousands.

With Autosoft's stocktake module, you’ll easily account for all or selected products ensuring you have total control over what you have and where it is. And with Autosoft's hand-held barcode stocktaking reader, it’s even easier!

Track lost sales

Autosoft helps you improve inventory management by tracking lost sales. You'll be able to keep track of what lines are in most demand to make sure you stock the right products.

Keep track of alternative and superseded lines

Know you can source an alternative part from another supplier? Simply enter the details as an alternative and you’ll never need to look up the part again. Multiple alternatives, superseded lines and cross-references ensure you always sell the product you have on the shelf.

Seamless AIMS/VML and PML integration

Autosoft's seamless integration with the powerful AIMS vehicle master listing and parts management system brings up the information you need faster than you ever believed possible. It’s so great we created a whole new section for you...click here.

Find parts faster

Find parts in an instant with Autosoft Part Finder. This handy tool enables you to enter words or numbers and will instantly check all your stock for matching criteria. Don’t spend ages looking through lists of stock: with Part Finder you’ll have the right part, right away.

Fast accurate stock ordering

With Autosoft, you can set up stock reorder options to automatically generate orders or manually enter items for one-off orders. Easy, immediate integration with the stock management and creditor invoice system saves you time, effort and money.

Convenient, quick Dymo label printing

Produce Dymo address and parts labels in just seconds. These can include barcode and pricing information as well.

Barcode accuracy means profitability

Put barcode accuracy to work for you at point of sale to ensure you are entering the right part each time. With barcode technology it’s almost impossible to get it wrong!

You’ll be surprised by how cost effective barcode readers really are. They speed up transactions and ensure accurate pricing to maximise your profits.

More effective branch stock management

If you have more than one branch, Autosoft makes it easy to manage stock between branches. Its simple branch transfer program ensures you know exactly where your stock is at all times.

Accurate stock analysis and reporting

With Autosoft, you get up-to-the-minute management of your parts business with reports that cover stock value, stock status, slow moving stock, sales by item, group category, supplier, customer, state and more. Others include price lists, count sheets, top sales by quantity or price. There are many additional options. You’ll be able to quickly get the information you need to make those important business decisions.

Workshop integration made easy

If you have a workshop Autosoft makes it easy to arrange seamless integration with it to ensure that parts used are accurately logged and charged with each job.

Integrated invoicing, quotes, booking diary and job centre

Management is the key in any workshop. You need to keep abreast of client details, vehicles, technicians, parts, labour, sublets and more. With so many things to control, it can be a real juggling act.

But Autosoft streamlines your operation to give you control so you know exactly what is going on in all these key areas of you business.

Autosoft's simple yet effective invoicing integrates with the booking diary and job builder so you know the status of all your jobs at all times.

Make sure all workshop time is charged for

Manage your labour sales and effectiveness according to type. Set up once then forget, knowing that Autosoft's power in reporting, hourly rates, set prices, general ledger integration (and more) will ensure you have the peace of mind of knowing that everything is being charged correctly.

Accurate job coding for clear invoicing

Your customers will be really impressed by the professional and detailed invoices Autosoft generates.

They are showed exactly what work was performed on their vehicle, as well as detailing the parts supplied.

Autosoft takes the guesswork and explanation out of your invoices by using the power of job codes with pre-set comments. Add standard comments with the click of a single hot key, saving huge amounts of time typing in details. You can set up your jobs as fixed price, kits or just for labour.

Managing sublet repairs

How often have you sent a vehicle out of your service centre and forgot to charge or undercharged a sublet repair? How much money has that cost you? Never miss to charge sublet costs again with Autosoft’s sublet management system.

Managing mechanic productivity and profitability

Do you know how productive your mechanics are? What is their profit per hour? What does their downtime cost you? If you don't know the answers, you also don't know how many dollars you are losing in productivity.

By using a very simple mechanics' time management system, integrated with Autosoft’s unique barcode technology, you will have total control.

Managing warranty work more effectively

Autosoft helps you monitor warranty repairs quickly and accurately, so that your customer sees exactly what work has been done under warranty. At the same time Autosoft gives you a warranty invoice so you can claim from the manufacturer.

Managing reconditioning work, monitoring profitability

When you carry out reconditioning work and sell a remanufactured item, do you know exactly what it cost you? Who did the work? When it was done? Who did you sell item to? What was the item's serial number?

Autosoft's reconditioning system enables you to manage all the costs involved, so you can apply the appropriate markups for an appropriate profit margin — whether you charge the customer for the work or sell the item.

Quick invoice option

Just want to charge out a customer without a vehicle or reconditioned item? Use Autosoft's quick invoice system to quickly charge out labour, parts, sublets or consumables.

Ensuring accurate vehicle histories

Do you sift through old paper invoices to track down vehicle history? Or have a computer system that’s not up to the task of giving you the exact history you want?

How much is that costing you? You need to be doing the money making jobs, not wasting time playing detective.

With Autosoft’s vehicle and customer history tracking system, you can search by registration, customer details, VIN, engine number, make, model and more. Never waste time looking for old details again.

SMS customers for instant communication

Do you spend ages notifying a customer that their car is ready? When you finally get them on the phone, do you get caught in long calls? What would it be worth to you if that took a fraction of the time?

By using Autosoft’s unique SMS technology, take the hard work out of communicating with your customers.

Selling service work and followups

Do you send regular communication to your clients? Is most of your business from regulars? How much more business can you handle?

To bring in more work more often and ensure your workshop works to full capacity, it pays to communicate with your customers, reminding them when services are due and making special offers and other traffic builders.

Autosoft simplifies your customer communications and gives you the flexibility to contact them by e-mail, fax, SMS or letter.

Better reporting means better business

The Autosoft system not only enables you to gather and organise the business information you need — it also helps you make effective use of it.

Imagine knowing exactly who did what, when they did it and how much money you make in all areas of your business.

With Autosoft, you can make timely and effective operational and management decisions with the confidence and control that only a comprehensive reporting system like this can give you.

Communicate with your customers, prospects and suppliers

Use the untapped resource of your customer base to generate new and referral business or simply keep in touch with your clients.

Autosoft's easy-to-use communications centre gives you the flexibility of communicating directly with your clients for a whole lot of reasons such as service reminders, client group communications, selected marketing campaigns or a blanket communication to all.

You can communicate via e-mail, fax, letter or SMS — or a combination of all according to what your customers prefer.

Think of the added value you can provide by having a simple and effective communication process.

Successful prospecting, effective customer relations management

Autosoft's prospecting module ensures you never lose a lead. Keep track of all the details as well as each communication you have with your prospects.

The management reports ensure prospects are contacted at the right time and that you get an overall view of sales, forecasts, call lists and more.

Integration with the communications centre means it’s simple and cost effective to communicate with your prospects.

More effective phone messaging

With Autosoft, you can get rid of those phone message notes that go flying around the office and go missing. Autosoft's automated phone message system means you will never miss a call and will have full access to a call history whenever you need it, adding new levels of efficiency and accountability for your team.

SMS made easier than ever

Autosoft makes it easy to keep in touch. Send an SMS with the click of one button to any mobile in the world!